*coughAprilcough* May, UASC?

I may have lost a month . ..

Some updates from the University Archives and Special Collections :

  • Probably the biggest news is that Amy Chillog has joined our team! We are very excited to have her, and so far she has survived running the gauntlet of scanning projects and new learning experiences we’ve thrown at her with a smile –truly impressive work, Amy!
  • Also big news: Cheryl Avery and Dee Gibson were nominated for the Dean’s Award for Excellence for their work on the Printed Matters exhibition earlier this year. They were honoured along with other nominees, being given certificates in recognition of their achievement. Congratulations to the winners at both the group and individual levels, and to all of the other nominees!
  • Tim, Cheryl, Craig, Laurie and myself have been gearing up for the ACA conference to be held in Regina this week. Tim and Craig will be giving talks on digital preservation in the Cloud and deriving benefit from archival content on the web respectively, and Laurie and I (with the aid of the Clelland scholarship) are going to present a brief poster on the Courtney Milne project. We hope to host a brown bag session upon our return. Cheryl is involved in organizing the poster session and a number of other events.
  • Several new pages have gone up on the Great War site, recently, as we work towards completion. Some first-hand accounts of the war can be found under the “Diaries and Letters” drop-down under “World at War”, which makes for some deeply interesting reading.
  • Neil Richards and his collection for Sexual and Gender diversity were mentioned in the Star Phoenix on Saturday. He has been bending his efforts lately towards collecting a variety of queer-themed movie posters. Shown here, The Picture of Dorian Grey and I’ve Heard the Mermaids Singing.

IMG_0788

  • The Western College of Veterinary medicine is hosting its fiftieth anniversary conference this weekend, and we had the opportunity to work with them both to provide images for a large slideshow which will be shown during the celebrations, but also in creating a small display of vet-med ephemera on the ground and third floor of the Murray Library.
  • Also, for all the bibliophiles on staff (that should be everyone, right?), winners of the Alcuin Society Awards for Excellence in Book Design in Canada are currently on display in the Link area, and well worth giving a look.

6th Floor Buzz

Hello all! We thought we would do an update about some of the recent happenings on the 6th floor.

Retirements

After 32 years with the University Library, Karen S is ready for some new adventures as she heads off into the next chapter of her life. Karen started her library career in Circulation, moved on to the somewhat infamous Production Unit, and then transitioned into Cataloguing (now part of the Collection Services Unit) where she currently works. Having experienced many changes in cataloguing over the years, one of the most interesting for Karen has been the move from AACR2 to RDA (which is often affectionately referred to by Copy Cataloguing Group members as “Retirement Day Approaching”). Karen has also acquired a couple nicknames while working at the library:  some may know her as “The Doc” – you will have to ask Karen to tell you this story before she leaves; and most of us know her as “The Supply Goddess”, as she has diligently and expertly ordered supplies for technical services units for years now (since 1993!). On June 8th–Karen’s last day with the Library—we will bid farewell to an excellent colleague and friend. Some of the qualities we will especially miss about Karen are her gentleness and thoughtfulness; her conscientiousness and attention to detail; and her overall willing and cheerful attitude. Karen – we wish you all the best in retirement!

Leaving for New Positions

Our colleague Gail, from Serials Check-In, had her last day of work on Friday May 15th. We bid her farewell and had a mini (but actually pretty large) food day in the Serials unit. Gail begins work in the Health Sciences Supply Centre as a Storekeeper on May 19th. Gail will be missed!

gails food

A gluten-free feast!

Honourable mention goes out to Amy (formerly of Serials Check-In) who began her new position in Archives and Special Collections on May 5th. Congratulations to Amy and we hope that she is not too lonely on the 2nd floor! Meanwhile, Katelyn has been busy migrating all of Amy’s old office supplies over to her desk.

Saskatchewan Polytechnic Student

Beginning on May 4th, Collection Services welcomed David, a Sask. Polytech- Library and Information Technology student, to spend his practicum under the supervision of Fern. Dave has had the opportunity to shadow and work in Serials Check-in, E-Access, Acquisitions, Cataloguing, the I-Portal, the Bindery. He also has been working on creating minimal bib-records and shipping the Hanson collection for cataloguing.

David wanted to become a library technician because of his love of books and he has always wanted a career that he would enjoy. He enjoys cataloguing- especially building Dewey numbers, and finding subject headings.

David enjoys reading most genres of novels- but especially likes reading Fantasy, and Science Fiction. Right now he is reading HMS Surprise by Patrick O’Brian – which is the third novel in the Aubrey-Maturin series.

We have enjoyed having Dave around and we wish him all the best!

Dave hard at work

Dave hard at work

Cataloguing and Beyond

Now for a special message from Anna G.:

Who are we: Technical Services Specialist or Cataloguer or IT staff? The possibilities are endless.

We all know that libraries vary, and the needs of our users/patrons are varied as well. This is also true for the cataloguers working in different libraries. In the last two years, I have become more aware that we exceedingly work closest with IT library staff. Dealing with constant changes in my immediate work made me more aware of what is happening within the cataloguing world. One of the models that the University of Minnesota Libraries has adopted intrigues me a lot, and I’d like to share it with you.  Christine DeZelar-Tiedman, Manager, Archives and Special Collections Metadata Unit explains that at her library, IT staff and cataloguers are no longer such separate or distinct units. Cataloguers are part of a department called Data Management & Access, and are part of the Data & Technology Division. Wow! Laura S, imagine us being on the same floor level, and maybe even sharing the same space?! This is just a thought.

https://www.lib.umn.edu/about/staff/christine-dezelar-tiedman

 

Take a break activities …

Here are some examples of  “Take a break activities” several of the Education students left behind on the table for our amazement…  and then… there was David....! Get the joke?  Comments would be appreciated! No prize to follow but we do make great popcorn over here…

IMG_0038IMG_0043IMG_0044IMG_0042011012

 

Dog-Napping Part 2 – **UPDATED**

7:50 am: Serials staff arrives with chocolate and other goodies to bait the dog-captor.

7:53 am: Katelyn walks to the newspaper chute on the ground floor to gather the papers only to find one homesick and frightened Winston waiting for her! He looked a little different than last time she saw him. From what we can gather from his new attire, the dog-napper has a terrible sense of fashion- pink bunny ears and a camo-backpack? And inside that backpack were some suspicious looking “mini eggs” (cough cough POISONED!! cough cough). What kind of sick person could do such a thing to an unwitting dog? And to toss Winston aside into a newspaper bin like some kind of Dickensian orphan?

bunny dog

7:55 am: Katelyn rushes Winston up to Serials to reunite him with his Serials family. All are relieved to have him home- but there is still an unease in the air as the “whodunit” question remains unanswered. And besides that, there is still no sign of the firefighter outfit he wore when he was taken. This brings up some other possible character sketches of our dog-thief. Serials staff is currently on the lookout for a suspicious person who is around 10 inches tall with a black plastic firefighting hat and tiny red vinyl shorts. If you see such a person, contact the Serials Crime-Tips Hotline at 1-800-DOG-NAPP

food table

8:57 am: Amy and Gail receive a suspicious letter in the mail; inside are two photos of Winston in an Easter candy isle, and with a new-found lady friend.

amy opening mail

mail

Stay tuned for updates as this story develops!

***IMPORTANT UPDATE***

12:40 pm: Fern arrives in Serials with a chocolate dog in tow. Christine suspects that the chocolate dog looks familiar.

chocolate dog 1

We check one of the photos that arrived in the mail earlier this morning:

chocolate dog

A-ha! It seems that this chocolate bunny was purchased from the same store that Winston was in! It is a pretty strange coincidence that Fern would give us the same chocolate dog!

‘Fess up, whoever you are!

Marching Through March at UASC

The month in review — on time!

First off, a couple of areas calling for congratulations:

SHO (Saskatchewan History Online) had it’s kickoff last week, with Craig Harkema and Joel Salt hosting two SHO-off, SHO-and-tell sessions. While they’re still tweaking a few things here and there (and will continue adding to the site and tweaking for the rest of their mortal lives), this is a truly impressive piece of work. Two particularly neat features are the “set making” tool, which works sort of like a pinterest board in that you can create a specialized collection of images, and the historypin map tool, which is a great way to explore regional histories in the province. To take a look at the site, visit : http://saskhistoryonline.ca/ 

image001-620x236

Also our own Dee Gibson, who spent much of last year in residency in Iceland,  has recently had a show installed at the Mendel Art Gallery. The collaboration between Dee Gibson and Terry Billings is entitled Time and Water. The exhibit will last until June 7th, 2015, and the reception will be held on May 28th at 8 p.m.

In other news, I was given the opportunity to attend a workshop put on by the Saskatchewan Council for Archives and Archivists (SCAA) on flood/disaster planning and recovering. This workshop was conducted by veteran conservator Jane Dalley of Dalley-Froggart Heritage Conservation Services , and was crazy useful. We even had the opportunity to rescue some waterlogged photographs, posters, and documents. Jane gave us a number of useful forms and handouts, two of the most useful being this flowchart and accompanying table.

img490img491

I thought I’d take this opportunity to share some of the things UASC is currently doing on the disaster preparedness front (aside from the lovely preparedness kit in the blue bin). In the last year we have had a greater number of fire extinguishers installed due to the highly flammable nature of much of our holdings, including some CO2 extinguishers, which are larger, clunkier, but less damaging to the documents.

We also purchased a freezer, which is useful in a number of situations.

IMG_1029IMG_1030

Not only does a freezer help slow the decay of things like acetate-based film reels (as shown above–vinegar syndrome, anyone?), it can also be used in a situation where materials have gotten wet as a “buy time” measure before full restoration can occur. Ziplocking a wet book (getting the air out first) and popping it in the freezer keeps it in a safe state of stasis until proper drying can occur. Of course, our cute little freezer couldn’t manage a large-scale disaster!

Something that can happen to photos when they get wet and then dry improperly, or when they are stored incorrectly, is curling. The way to deal with this is to get them wet again! Or rather, moisten them until they become pliable, and then flatten them using blotting paper and weights or books, or whatever’s handy. Our moistening chamber (invented and constructed by Patrick) is shown below.

IMG_1032

Excited to get an Archives and Special Collections specialized disaster plan put together!

The last bit of news is that, in honour of Trans* awareness week, I put together a little blurb featuring some Trans* children’s books from the Neil Richards Collection for Sexual and Gender Diversity. Check it out here!

sherrill005

April 1st Dog-napping

7:45 am: Katelyn arrives at work, discovers Winston the Serials Dog is missing and in his place is a ransom note.

Ransom note

7:50 am: Christine arrives at work, Katelyn and Christine discuss possible suspects.

7:55 am: Art arrives in Serials; Christine and Katelyn accuse Art of stealing Winston, to which Art replies – “the note isn’t written in my style of writing”

8:10 am: Christine suspects Aaron wrote the note, as the note seemed to be in the style of his writing.

8:40 am: Fern arrives in Serials- agrees with Christine that Aaron is the likely suspect.

9:10 am: Aaron arrives in Serials, denies stealing Winston as he believes Fern has stolen the dog and blamed it on him as payback for stealing her St. Patrick’s Day decorations.

9:15 am: Laurianne and Mary Lou are alerted about the recent dog-napping. Laurianne laughs maniacally for an uncomfortable amount of time.

9:16 am: Serials staff accuses Laurianne of stealing Winston.

STAY TUNED FOR MORE UPDATES AND CHOCOLATE…

Meet Winston the Serials Wolf

Winston is a plush gray wolf. He arrived via Canada Post to the Serials Check-In staff one snowy day in November 2014. Since then he has become a welcome addition to the Serials staff.

You can visit Winston on the Serials snack table and he is usually adorned in seasonal attire. He is quite the fashion dog! Amy has contributed significantly to his wardrobe, but he is always open to receiving new fashion-forward accessories! He likes to eat popcorn, and especially enjoys our 6th floor food days.

But life for Winston the Serials Dog is not always so easy- there have been several kidnapping attempts that have been thwarted by his loyal Serials guardians (cough cough Art!).

Come by and visit Winston. He is the perfect therapy pet for our office; we get all the “awwws” of having a dog- without having to clean up any of the little messes.

p.s. We are currently looking for suggestions or donations for a spring/summer wardrobe for Winston. Amy has made a small tickle-trunk for his outfits on the Serials snack table.

 

Winston is ready for some cool summer times!

Winston is ready for some cool summer times!

Winston was looking jazzy in his Christmas get-up!

Winston was looking jazzy in his Christmas get-up

Winston the tiny fire-dog!

Winston the tiny fire-dog

UASC Survived February

February is one of our biggest months in UASC, as this is typically when appraisals happen on collections that have been donated over the past year. This means that we must have all of our collections processed and ready for the appraisers when they arrive to work their magic.

This year saw some great new additions to our collections, and I would like  to share a bit of information about each of them — from mounds of Aboriginal research materials, to music,  theater, and more, the list is well worth checking out for anyone interested in seeing what we have, and getting an idea of what we do.

In other news:

  • Some of Diefenbaker’s flags from our collection were once again featured in the National Post. Popular items!
  • A new mini exhibit entitled Back to the Future has gone up in the ground and third floor cases of the Murray library, featuring an array of outdated media. Nothing like looking at a cassette tape in a display case to make you feel old!Backtothefuture