If you requested any accommodations through AES for December exams, these FAQs may be of help.

Q. Why is my exam still “In Progress”?

A. If you requested any in-person exams, those should all be set to “Scheduled” by now.

But for remote exams, we change those to “Scheduled” once we have the instructions for the exam from the instructor. Usually, we get the instructions 1-2 days prior to the exam. Sometimes, we get them right on the day of the exam.

As long as you submitted your request by our deadline, your accommodations are guaranteed. Do not worry if your exam is sitting there, “In Progress.”

For more info about how we assign/change the status of your exams, check our blog at this URL: https://words.usask.ca/dss/2021/10/28/curious-about-the-status-on-your-exam-request/

Q. Why is my exam cancelled?

Almost every time this question is asked, the exam is NOT cancelled. The student is usually looking at the table of definitions at the bottom of the exam record.

We normally only cancel an exam if a student asks us to.

Q. Where is my exam being written?

As always, we post exam locations in each exam record. To find out where you’re writing an exam via AES, follow these steps:

Log into PAWS –> Go to the AES Exam Service channel –> Click on the exam you need info for (it is a link) –> check the pop-up box for the info you need

Q. What time will my exam end?

We can’t tell you that prior to the exam. We need the instructions from the instructor in order to know how long the class has. Without that info, we don’t know how to calculate your end time. We might get that info on the day of the exam, or a day or two in advance. We regret that we don’t have time to go through our files to confirm this for you. Just trust that you will receive your full allowable time.

Q. Why is my AES invigilator asking for photo ID?

The University of Saskatchewan, as a whole, has a policy requiring students to show photo ID at their exams. Please bring your student ID card or government-issued photo ID. Otherwise, be prepared to fill out paperwork and to return to our offices ASAP with your ID. We cannot release your exam to your instructor for marking unless we’ve seen your ID.

Q. What are the rules around masking during exams? Can I eat and drink in the exam room?

AES must follow U of S protocols around masking.

Students must wear a 3-ply paper mask. Cloth masks are not allowed.

You will be asked to briefly remove your mask for academic integrity reasons, upon arrival at your exam location.

You may briefly remove and replace your mask in order to eat and drink. However, please remain masked as much as possible, to keep everyone in your exam space safe.

As well, if you have – and have requested – the accommodation of voice-to-text software, you will be allowed to remove your mask while using the software in a private exam space since the mask would muffle your voice, affecting the accuracy of the software.

Staff have been instructed to call Protective Services if a student is not complying with masking requirements.

Q. I have a question that isn’t covered here.

Ask us! We can be reached by email at: aesexams@usask.ca