Surviving Conference Season

This week we are going back into the Brain-work archives to revisit tips on surviving and thriving during conference season. Happy spring everyone – let us know in the comments which conferences you are planning to attend this year and what your plans are to maximize your time and resources.


by Carolyn Doi
Education and Music Library, University of Saskatchewan
*originally posted May 3, 2016

It’s that time of year again: conference season. It seems like myself and all of my library colleagues are out there right now, presenting, networking, and gathering ideas to bring back to the workplace. That being said, not every conference experience is a positive one. Here are some of my tips and tricks for making it through your next conference like a pro!

1) Plan for success. Preview the conference schedule beforehand and prioritize the things you absolutely need to attend (committee meetings, chapter sessions, your own presentation (!), etc.) and then the ones you’d really like to see. Pick your scheduling method of choice. A colleague of mine prefers to highlight the heck out of the print schedule, while I’ve found that taking advantage of the conference apps such as Guidebook can be really handy.

Don’t forget to give yourself time to see some of the local sights as well! If there’s an afternoon you can get away from the conference or – even better – if you can book an extra day or two on either end of the conference, you’ll be happy you did. It can be really frustrating to travel across the country to only see the inside of a convention centre. Plus, exploring the city with your fellow conference attendees is a great networking activity.

2) Surf the backchannel. Find the conference hashtag and tap into real-time Twitter/Facebook/Instagram conversations to find out what folks are saying about everything from the conference sessions, venue, and the best place to grab a quick bite to eat. It can be a great way to feel engaged and connected. Just remember, if you’ve got something negative to say on Twitter, be sure you’re ready to have the same conversation in person at the coffee break.

When I’m presenting, I find Twitter provides a quick and easy way to see how my presentation went over with the audience and gives me an opportunity to answer questions or send out links following the allotted presentation time. It’s always good to include the presenter in the conversation as well with an @ mention and use the conference hashtag, so those following from afar can also tap into what’s going on. There’s a lot to consider about the merits, drawbacks, and etiquette of conference tweeting. Check out Ryan Cordell’s article and suggested tweeting principles for more ideas.

3) Making networking meaningful. Small talk can be intimidating, but it’s certainly not impossible. Fallon Bleich’s article Small Talk at Conferences: How to Survive It offers some good tips.

As much as it can be tempting to talk to the people you already know, try to also work in some conversations with people you’ve never met, or someone you’ve always wanted to chat with. When in doubt, ask them what they’re working on at the moment. You might learn something new or even find someone new to collaborate with! I’ve had some great collaborative research projects come out of a simple conversation at a conference reception.

4) Presenting like a Pro. So much has already been written about how to give a good presentation. But as a rule of thumb, whether you’re using PowerPoint, Prezi, Google Slides, or Reveal, make sure your presentation slides aren’t more interesting than you are as a speaker. Selinda Berg discussed this in a previous C-EBLIP blog post where she argued for “PowerPoint as a companion…not as a standalone document to be read.” I couldn’t agree more. At the end of the day, you don’t want to be outdone by your own conference slides!

5) Mindful reflection. Take time before the conference to set an intention for your experience there. Is there a particular problem you want to solve, certain people you need to have a face-to-face conversation with or vendors that you need to approach? Conferences can go by quickly. Make sure you’ve identified your goals in advance so they become a priority while you’re there. I like to use a free note taking system such as Evernote to write everything down. Once I get home, I reread my notes and reflect on my experience. How can I apply what I learned in my own practice or research? Who do I need to follow up with?

Everyone has their own approach to traveling, presenting, and networking at professional events. These are some of the things that have worked for me and helped to make the whole experience more beneficial and enjoyable overall. Whatever your approach, I encourage you to sit back and enjoy the ride. Happy conference season, everyone!


This article gives the views of the author(s) and not necessarily the views of the Centre for Evidence Based Library and Information Practice or the University Library, University of Saskatchewan.

The Librarian’s Guide to Surviving (and thriving) During Conference Season

by Carolyn Doi
Education and Music Library, University of Saskatchewan

It’s that time of year again: conference season. It seems like myself and all of my library colleagues are out there right now, presenting, networking, and gathering ideas to bring back to the workplace. That being said, not every conference experience is a positive one. Here are some of my tips and tricks for making it through your next conference like a pro!

1) Plan for success. Preview the conference schedule beforehand and prioritize the things you absolutely need to attend (committee meetings, chapter sessions, your own presentation (!), etc.) and then the ones you’d really like to see. Pick your scheduling method of choice. A colleague of mine prefers to highlight the heck out of the print schedule, while I’ve found that taking advantage of the conference apps such as Guidebook can be really handy.

Don’t forget to give yourself time to see some of the local sights as well! If there’s an afternoon you can get away from the conference or – even better – if you can book an extra day or two on either end of the conference, you’ll be happy you did. It can be really frustrating to travel across the country to only see the inside of a convention centre. Plus, exploring the city with your fellow conference attendees is a great networking activity.

2) Surf the backchannel. Find the conference hashtag and tap into real-time Twitter/Facebook/Instagram conversations to find out what folks are saying about everything from the conference sessions, venue, and best place to grab a quick bite to eat. It can be a great way to feel engaged and connected. Just remember, if you’ve got something negative to say on Twitter, be sure you’re ready to have the same conversation in person at the coffee break.

When I’m presenting, I find Twitter provides a quick and easy way to see how my presentation went over with the audience and gives me an opportunity to answer questions or send out links following the allotted presentation time. It’s always good to include the presenter in the conversation as well with an @ mention and use the conference hashtag, so those following from afar can also tap into what’s going on. There’s a lot to consider about the merits, drawbacks and etiquette of conference tweeting. Check out Ryan Cordell’s article and suggested tweeting principles for more ideas.

3) Making networking meaningful. Small talk can be intimidating, but it’s certainly not impossible. Fallon Bleich’s article Small Talk at Conferences: How to Survive It offers some good tips.

As much as it can be tempting to talk to the people you already know, try to also work in some conversations with people you’ve never met, or someone you’ve always wanted to chat with. When in doubt, ask them what they’re working on at the moment. You might learn something new or even find someone new to collaborate with! I’ve had some great collaborative research projects come out of a simple conversation at a conference reception.

4) Presenting like a Pro. So much has already been written about how to give a good presentation. But as a rule of thumb, whether you’re using PowerPoint, Prezi, Google Slides, or Reveal, make sure your presentation slides aren’t more interesting than you are as a speaker. Selinda Berg discussed this in a previous C-EBLIP blog post where she argued for “PowerPoint as a companion…not as a standalone document to be read.” I couldn’t agree more. At the end of the day, you don’t want to be outdone by your own conference slides!

5) Mindful reflection. Take time before the conference to set an intention for your experience there. Is there a particular problem you want to solve, certain people you need to have a face-to-face conversation with, or vendors that you need to approach? Conferences can go by quickly. Make sure you’ve identified your goals in advance so they become a priority while you’re there. I like to use a free note taking system such as Evernote to write everything down. Once I get home, I reread my notes and reflect on my experience. How can I apply what I learned in my own practice or research? Who do I need to follow up with?

Everyone has their own approach to travelling, presenting, and networking at professional events. These are some of the things that have worked for me and helped to make the whole experience more beneficial and enjoyable overall. Whatever your approach, I encourage you to sit back and enjoy the ride. Happy conference season, everyone!

This article gives the views of the author(s) and not necessarily the views of the Centre for Evidence Based Library and Information Practice or the University Library, University of Saskatchewan.

Action Research: Keeping Research Real and Relevant to Practice

by Karim Tharani
Library Systems & Information Technology, University of Saskatchewan

I recently took an online course on Research Methods as part of my postgraduate studies in educational technology. I was delighted to discover the title of the required text for the course: Research in Education: Evidence-Based Inquiry! At that moment I remember thinking that I might finally be able to make some headway in making evidence-based inquiry real and relevant to my profession as an academic librarian. Allow me to elaborate. As a member of the C-EBLIP, I have been on an on-going quest to internalize the notion of evidence-based research and practice to the extent that when asked, I should be able to explain it unhesitatingly based on my own experience, and not just by repeating someone else’s definition. Now being a member of the C-EBLIP for couple of years, I feel a bit embarrassed to still be on this quest, but at moments like these, I typically seek comfort in aspirational and motivational sayings such as: It is impossible to live without failing at something, unless you live so cautiously that you might as well not have lived at all, in which case you have failed by default (J.K. Rowling).

Education and librarianship are both practice-based professions where the tradition of research to inform practice is relatively new. In my opinion this dual responsibility of being practitioner-researchers makes us more open to finding new ways of researching and transcending the traditional and binary world of qualitative and quantitative research. And as I have learned in this course that the notion of evidence-based inquiry is a fundamental enabler for practitioner-researchers to continue to inform their practice through innovative research approaches:

The term evidence-based does not refer to ritualization and using narrow forms of investigation, nor does it necessarily refer to following formal procedures. A study is evidence-based when investigators have anticipated the traditional questions that are pertinent and instituted techniques to avoid bias at each step of data collection and reasoning. (McMillan & Schumacher, 2010)

It was not until I learned about the concept of action research in this course that I truly started connecting the dots and questioning why and how I do research. I also realized that my initial understanding of research (as an intellectual exercise that is undertaken to identify, investigate, and analyze issues that matter to as many people as possible) was very narrow. With action research, it seems possible for me to integrate my research and practice as a practitioner-researcher within the profession of academic librarianship.

[A]ction research is a participatory, democratic process concerned with developing practical knowing in the pursuit of worthwhile human purposes, grounded in a participatory worldview which we believe is emerging at this historical moment. It seeks to bring together action and reflection, theory and practice, in participation with others, in the pursuit of practical solutions to issues of pressing concern to people, and more generally the flourishing of individual persons and their communities. (Reason & Bradbury, 2010)

Personally, the notion of action research came as a great relief to me as a practitioner-researcher. Since I am more comfortable working on projects to resolve practical issues, I find the notion of action research to be more compatible with the principle of evidence-based inquiry. The action research paradigm also embraces local context as a perfectly valid and acceptable setting for research as long as the underlying research design is valid. In other words, I can focus on the impact of my research on a single community, organization or department without the burden of justifying my research’s applicability or extensibility to other more broader or generic contexts. And last but not least, I find that action research welcomes research collaborations and partnerships, which I greatly appreciate.

While, my quest may not be over yet, this course has helped me internalize the notion of evidence-based inquiry. I remain curious about how others have come to apply the notion of evidence-based inquiry in their research and practice. This is where you (the readers of this blog) come in. Yes, you! The Brain-Work blog is a way for us to learn from each other, so please drop in a line or two and share your thoughts on this or other ideas with your fellow practitioner-researchers. 🙂

References
Rowling, J.K. (n.d.) In Famous Quotes and Quotations at BrainyQuote. Retrieved from http://www.brainyquote.com/quotes/authors/j/j_k_rowling.html

McMillan, J. H., & Schumacher, S. (2014). Research in education: Evidence-based inquiry. Boston: Pearson Higher Ed.

Reason, P., & Bradbury, H. (Eds.). (2001). Handbook of action research: Participative inquiry and practice. London: Sage Publications.

This article gives the views of the author(s) and not necessarily the views of the Centre for Evidence Based Library and Information Practice or the University Library, University of Saskatchewan.

Oh, the Humanities: A Literature Scholar Turned Librarian Ponders the Art and Science of Librarianship

by Heidi LM Jacobs
Leddy Library, University of Windsor

When librarians with humanities backgrounds have an opportunity to meet and talk, I am struck by how we seem to cling to each other, relieved and grateful to have someone to talk with who understands us. It also strikes me as strange that while there are many, many academic librarians with backgrounds in the humanities, we feel so alone within LIS.

It seems unchallengeable that LIS is a social science: indeed it is and there is nothing at all wrong with this. Yet I often wonder what would happen if we thought about librarianship as a humanities endeavor, bringing together, as Denise Koufogiannakis writes, “the art and science of our profession”:

“We need to embrace both the science and the art of evidence based practice — otherwise, we will overlook important elements of the whole situation that practitioners work within. Doing so is not neat and tidy, but does that really matter? LIS is a social science, and the “social” implies “messy” because people and real-life situations are not easily controlled. The art of our craft allows us to embrace the messy situation, find ways to be creative, put our professional judgments to use and find the best solutions to meet the needs of individual users by applying the best of what we find in the research literature together with the best of what we know is likely to help this person.” (49)

I’m not at all disagreeing with Denise and the countless others who have called LIS a social science, but I do want to raise this question: what would happen if we called LIS a humanities subject? How would our ideas of evidence change? What kinds of evidence would we use? What kinds of evidence would inform the questions that we ask? Our decisions? Our profession?

In 2013, John Horgan published an interesting blog post on the Scientific American site called “Why Study Humanities? What I tell Engineering Freshman.” This post raises ideas that pick up on points I made in my last blog post and helps me think more fully about what the humanities could offer librarianship in terms of both research and practice.

Horgan writes, “We live in a world increasingly dominated by science. And that’s fine. I became a science writer because I think science is the most exciting, dynamic, consequential part of human culture, and I wanted to be a part of that.”

“But,” he goes on to argue, that “it is precisely because science is so powerful that we need the humanities now more than ever. In your science, mathematics and engineering classes, you’re given facts, answers, knowledge, truth. Your professors say, “This is how things are.” They give you certainty. The humanities, at least the way I teach them, give you uncertainty, doubt, skepticism.”

“The humanities,” Horgan tells his students, “are subversive. They undermine the claims of all authorities, whether political, religious or scientific. . . The humanities are more about questions than answers, and we’re going to wrestle with some ridiculously big questions in this class.”

I’m particularly drawn to Horgan telling his students that they are going to “wrestle with some ridiculously big questions.” It seems to me that if we focus our research and our inquiry into things that we can count or quantify or that we can collect a particular kind of evidence about, then we’re scaling back the questions we can ask about our practice and our profession.

Literature students are trained to ask questions, look for fissures in logic, notice how meaning can hang on a single word or the placement of a comma. We look for the silences and gaps that reveal significant things through omission or silences. We are taught to question continuously. We are taught that never arriving at an answer is perfectly fine as the journey of asking questions is not only valid, it’s vital. In short, we are taught that things that you cannot count do count.

As an information literacy librarian, I continually bring questions to my students: where is this information coming from? Who wrote it? Who is presenting or sponsoring this information? Who is benefitting from having this particular kind of information published? What kinds of information aren’t we finding, why might that be? While we cannot always answer these questions definitively or answer them without a qualifier like “it depends,” it is imperative that we ask these questions of them and with them.

I want our profession to embody what we teach our students about information: doubt it, question it, be skeptical, be critical. It is not that I am against quantifiable evidence but I want to ensure we are using it carefully and critically and not complacently. And also that we don’t exclude other kinds of evidence that – though it cannot be counted – still counts.

Horgan concludes his essay arguing the point of the humanities is that they “keep us from being trapped by our own desire for certainty.” Librarianship is at a point where we are bombarded by “some ridiculously big questions” and if we limit our inquiries to what we can answer, prove, quantify, and chart, we’re doing ourselves and our profession a disservice.

This article gives the views of the author(s) and not necessarily the views of the Centre for Evidence Based Library and Information Practice or the University Library, University of Saskatchewan.