If you require accommodations for any SASKATOON-BASED exams in APRIL 2023, please request those now.

11:59pm on March 19 is the deadline to request accommodations for any exams on April 3 or later, including all midterms and finals.

March 19 is a Sunday! Please do not wait until March 19 to submit your requests. No one will be at AES to help if you have questions or the system isn’t working.

~~~

We know this post is long! Please skim through and read the sections that are relevant to you.

~~~

USE ACCOMMODATE TO REQUEST ACCOMMODATIONS FOR FINAL EXAMS

• Log into Accommodate by navigating to this URL https://paws5.usask.ca/#aes.
• Make sure you’ve requested your Letters to Professors (LTPs). The system will not allow you to request exam accommodations unless you’ve requested your LTPs. Your AES advisor needs to approve your LTP request, which can take a few days. Do not wait until March 19 to request your LTPs.
• If you need help with Accommodate, please view the how-to guide at this URL: https://canvas.usask.ca/enroll/AFB4WF

~~~

SUBMIT A REQUEST WHENEVER YOU NEED ACCOMMODATIONS, INCLUDING REMOTE EXAMS

Always submit a request for accommodations through the Accommodate system, with only two exceptions for finals:

• If the class is not based at the Saskatoon campus, contact the student services staff at the class’ home campus to find out how they want you to submit your requests.
• If your program and/or college has advised you to follow different procedures to access accommodations, follow their instructions, not ours.

~~~

PLEASE UNCHECK IRRELEVANT ACCOMMODATIONS

Accommodate requires that you UNCHECK any accommodations that you DON’T need. Please take a few seconds to review your listed accommodations and uncheck inapplicable ones. Some examples:

• The accommodations of “text-to-voice software” and “reader” are essentially the same. Please choose the ONE accommodation you want and uncheck the other one.
• You’re unlikely to need a 5-function calculator for an English exam. Please uncheck it.

~~~

REMOTE vs IN-PERSON ONLINE

Remote exams are those that can be written anywhere.

In-person online exams are written on campus, using your own device.

In-person on paper exams are written on campus, with a paper-based exam.

You are required to write the exam in the same format as the rest of the class.

Please find out the format if you don’t already know it. It is absolutely critical that we understand how the exam will be delivered in order to set up appropriate accommodations.

~~~

CHANGING EXAM TIMES

• If you have an accommodation such as “morning exams only”, “afternoon exams only”, or “no more than one final exam per 24 hour period”, it’s up to you to negotiate a time change with your instructor(s) before the AES deadlines. AES will not arbitrarily change an exam time without knowing that you have discussed the change with your instructor and picked a date/time that the instructor is okay with.
• AES only supports date and/or time changes for accommodation-related reasons. We will not support a time/date change for personal reasons such as work or family obligations.

~~~

WHAT TO TYPE IN THE NOTEBOX

Your notes help us to book you into an appropriate space. If there is anything that might impact where you write the exam, please note that here.

We need to know things like: open-book exams, open-note exams where laptops are allowed, and lab exams where specialized equipment/specimens or software is required.

~~~

EVENING EXAMS

We are not involved in setting the times/timers for remote exams. If you have a remote evening exam, it’s crucial to talk to your instructor about your start time.

We start most in-person evening exams early (usually 5pm) so that all students and staff can leave campus at a reasonable hour.

Accommodate needs every exam to end by 9:30pm, since that’s as late as AES is staffed.

In order to submit your request, you need to figure out/calculate the start times for your 7:00pm exams, and indicate that new time as the start time.

For finals, you can assume that the class gets 3 hours unless you know differently.

The table below has the most common scenarios for students with time-and-a-half, but if you are having trouble calculating your start time, please email aesexams@usask.ca for help.

~~~

ACCOMMODATIONS FOR RELIGIOUS REASONS

If you need to change an exam date or time for religious reasons, please use the appropriate tab in Accommodate to request those.

~~~

CURIOUS ABOUT YOUR EXAM LOCATION?

We try to have all exam locations indicated about a week prior to the exam date but sometimes we can’t meet that expectation. If your exam is less than 24 hours away and you still don’t see a location indicated, email aesexams@usask.ca to ask. If your exam is more than 24 hours away, please just be patient.

Since remote exams can be written anywhere, we expect that you will not be writing them at AES.  We MAY be able to provide spaces for remote exams in extenuating circumstances. If you have nowhere else to write your remote exam, email aesexams@usask.ca for assistance.

~~~

DO YOU HAVE QUESTIONS?

Ask us! It’s easiest (and, honestly, usually faster too!) to reach us by emailing this address: aesexams@usask.ca