If you require accommodations for any exams in DECEMBER 2023, please request those now.

11:59pm on November 19 is the deadline to request accommodations for any exams on December 3 or later, including all midterms and finals.

November 19 is a Sunday! Please do not wait until November19 to submit your requests. No one will be at AES to help if you have questions or the system isn’t working.

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We know this email is long! Please skim through and read the sections that are relevant to you.

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USE ACCOMMODATE TO REQUEST ACCOMMODATIONS FOR YOUR EXAMS

• Log into Accommodate by navigating to this URL https://paws5.usask.ca/#aes.
• Make sure you’ve requested your Letters to Professors (LTPs). The system will not allow you to request exam accommodations unless you’ve requested your LTPs. Your AES advisor needs to approve your LTP request, which can take a few days. Do not wait until November 19 to request your LTPs.
• If you need help with Accommodate, please view the how-to guide at this URL: https://canvas.usask.ca/enroll/AFB4WF

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SUBMIT A REQUEST WHENEVER YOU NEED ACCOMMODATIONS, INCLUDING REMOTE EXAMS

Always submit a request for accommodations through the Accommodate system, with only three possible exceptions:

• If the exam is for a lab, contact your lab instructor first. Some lab exams require access to materials and/or specimens and must be written in the lab. Your lab instructor will advise you.
• If the class is not based at the Saskatoon campus, contact the student services staff at the class’ home campus to find out how they want you to submit your requests.
• If your program and/or college has advised you to follow different procedures to access accommodations, follow their instructions, not ours.

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PLEASE UNCHECK IRRELEVANT ACCOMMODATIONS

Please take a few seconds to review your listed accommodations and UNCHECK any that you DON’T need. Some examples:

• The accommodations of “text-to-voice software” and “reader” are essentially the same. Please choose the ONE accommodation you want and uncheck the other one.
• You’re unlikely to need a 5-function calculator for an English exam. Please uncheck it.

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REMOTE vs IN-PERSON ONLINE

Remote exams are those that can be written anywhere.

In-person online exams are written on campus, using your own device.

In-person on paper exams are written on campus, with a paper-based exam.

You are required to write the exam in the same format as the rest of the class.

Please find out the format before submitting your request. It is absolutely critical that we understand how the exam will be delivered in order to set up appropriate accommodations.

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CHANGING EXAM TIMES

• If you have an accommodation such as “morning exams only”, “afternoon exams only”, or “no more than one final exam per 24 hour period”, it’s up to you to negotiate a time change with your instructor(s) before the AES deadlines. AES will not arbitrarily change an exam time without knowing that you have discussed the change with your instructor and picked a date/time that the instructor is okay with.
• AES only supports date and/or time changes for accommodation-related reasons. We will not support a time/date change for personal reasons such as work or family obligations.
• If you have a remote or online exam that you need to start early, you must negotiate that time directly with your instructor, who will adjust the timer for you. We are not involved in setting the times/timers for remote or online exams. This is especially critical for timed online evening exams. 

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WHAT TO TYPE IN THE NOTEBOX

Your notes help us to book you into an appropriate space. If there is anything that might impact where you write the exam, please note that here.

We need to know things like: open-book exams, open-note exams where laptops are allowed, and lab exams where specialized equipment/specimens or software is required.

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EVENING EXAMS

We start most in-person evening exams early (usually 5pm for 3-hour finals) so that all students and staff can leave campus at a reasonable hour.

The table below has the most common scenarios for students with time-and-a-half, but if you are having trouble calculating your start time, please email aesexams@usask.ca for help.

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ACCOMMODATIONS FOR RELIGIOUS REASONS

If you need to change an exam date or time for religious reasons, please use the appropriate tab in Accommodate to submit your request.

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CURIOUS ABOUT YOUR EXAM LOCATION?

We try to have all exam locations indicated about a week prior to the exam date but sometimes we can’t meet that expectation. If your exam is less than 24 hours away and you still don’t see a location indicated, email aesexams@usask.ca to ask. If your exam is more than 24 hours away, please just be patient.

Since remote exams can be written anywhere, we expect that you will not be writing them at AES.  We can provide advice regarding space for remote exams but we do not have extra space to share. If you have nowhere else to write your remote exam, email aesexams@usask.ca for assistance.

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DO YOU HAVE QUESTIONS?

Ask us! It’s easiest (and, honestly, usually faster too!) to reach us by emailing this address: aesexams@usask.ca

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THIS IS A MASS EMAIL ~ REMOVAL FROM OUR EMAIL LIST MEANS ENDING ALL AES SERVICES

This email has been sent to all students who are registered with AES and who have documentation on file that supports exam accommodations.

If you do not need accommodations this term, or if you’ve already requested accommodations for all your exams this term, please just delete this email.

We can only remove you from our email list by archiving your record, essentially “unregistering” you from AES. This would mean that you could no longer access your AES PAWS tab or any in-person AES services. If you are sure that you want your record archived, shoot us an email at aesexams@usask.ca and include your NSID. Otherwise, just delete irrelevant emails.