If you require accommodations for any exams in April 2024, please request those now.
11:59pm on March 19 is the deadline to request accommodations for any exams in April, including all midterms and finals.
~~~
We know this email is long! Please skim through and read the sections that are relevant to you.
Different programs, colleges, and campuses that are part of the University of Saskatchewan might ask their students to follow different steps than those outlined below. If anything below contradicts what you have heard from your program, college, or home campus, please check with the student services staff associated with those units or ask us for help by emailing this address: aesexams@usask.ca.
~~~
USE ACCOMMODATE TO REQUEST ACCOMMODATIONS FOR YOUR EXAMS
- Log into Accommodate by navigating to this URL https://paws.usask.ca/aes.
- Make sure you’ve requested your Letters to Professors (LTPs). The system will not allow you to request exam accommodations unless you’ve requested your LTPs. Your AES advisor needs to approve your LTP request, which may take a few days. Do not wait until March 19 to request your LTPs.
- If you need help with Accommodate, please view the how-to guide at this URL: https://canvas.usask.ca/enroll/AFB4WF
~~~
SUBMIT A REQUEST WHENEVER YOU NEED ACCOMMODATIONS, INCLUDING REMOTE EXAMS
Always submit a request for accommodations through the Accommodate system, with only three possible exceptions:
- If the exam is for a lab, contact your lab instructor first. Some lab exams require access to materials and/or specimens and must be written in the lab. Your lab instructor will advise you.
- If the class is not based at the Saskatoon campus, contact the student services staff at the class’ home campus to find out how they want you to submit your requests.
- If your program and/or college has advised you to follow different procedures to access accommodations, follow their instructions, not ours.
~~~
PLEASE UNCHECK IRRELEVANT ACCOMMODATIONS
Please take a few seconds to review your listed accommodations and UNCHECK any that you DON’T need. Some examples:
- The accommodations of “text-to-voice software” and “reader” are essentially the same. Please choose the ONE accommodation you want and uncheck the other one.
- You’re unlikely to need a 5-function calculator for an English exam. Please uncheck it.
~~~
REMOTE vs IN-PERSON ONLINE
Remote exams are those that can be written online anywhere.
In-person online exams are written on campus, using your own device.
In-person on paper exams are written on campus, with a paper-based exam.
You are required to write the exam in the same format as the rest of the class.
Please find out the format before submitting your request. We must understand how the exam will be delivered in order to set up appropriate accommodations.
~~~
CHANGING EXAM TIMES
- If you have an accommodation such as “morning exams only”, “afternoon exams only”, or “no more than one final exam per 24 hour period”, it’s up to you to negotiate a time change with your instructor(s) before the AES deadlines. AES will not arbitrarily change an exam time without knowing that you have discussed the change with your instructor and picked a date/time that the instructor has agreed to.
- AES only supports date and/or time changes for accommodation-related reasons. We can not support a time/date change for personal reasons such as work or family obligations.
- If you have a remote or online exam that you need to start early, you must negotiate that time directly with your instructor, who will adjust the timer for you. We are not involved in setting the times/timers for remote or online exams. This is especially critical for timed online evening exams.
~~~
WHAT TO TYPE IN THE NOTE BOX
Your notes help us to book you into an appropriate space. If there is anything that might impact where you write the exam, please note that here.
We need to know things like: open-book exams, open-note exams where laptops are allowed, and lab exams where specialized equipment/specimens or software is required.
~~~
EVENING EXAMS
We start most in-person evening exams early (usually 5pm for 3-hour finals) so that all students and staff can leave campus at a reasonable hour.
~~~
ACCOMMODATIONS FOR RELIGIOUS REASONS
If you need to change an exam date or time for religious reasons, please use the appropriate tab in Accommodate to submit your request.
~~~
CURIOUS ABOUT YOUR EXAM LOCATION?
We try to have all exam locations indicated about a week prior to the exam date but sometimes we can’t meet that expectation. If your exam is less than 24 hours away and you still don’t see a location indicated, email aesexams@usask.ca to ask. If your exam is more than 24 hours away, please just be patient.
Since remote exams can be written anywhere, we expect that you will not write them at AES. We can provide advice regarding space for remote exams but we do not have extra space to share. If you have nowhere else to write your remote exam, email aesexams@usask.ca for assistance.
~~~
DO YOU HAVE QUESTIONS?
Ask us! It’s easiest (and usually faster too!) to reach us by emailing aesexams@usask.ca.